What Is Notice Writing?

A notice informs a large group of people about a specific topic. It shares the message clearly and briefly, following a set format. Notices quickly provide important information without extra details. For example, if you need to tell students about a school event, you write a notice that includes the event, its date, time, and place. This article explains the format, gives tips, and shows examples to help you in notice writing.

Format of Notice Writing

Write the Name of the Organisation: Start by writing the name of the organisation, school, or institution that is issuing the notice. This lets readers know who is sharing the information.
Example: Springfield High School

Add the Title: Write the word “NOTICE” in capital letters to show that the text is a formal announcement.

Include the Date: Write the date when you issue the notice. Place it in the top left corner.

Write a Heading: Add a short heading that tells readers what the notice is about.

Draft the Body: Share the main content of the notice. Keep it short and include the important details:

• What is happening?
• When will it happen?
• Where will it take place?
• Who is involved?

Sign and Add Your Designation: End the notice with your signature and your role or title in block letters. This makes the notice trustworthy.

Key Tips for Notice Writing

To write a good notice, keep the following points in mind:

1. Keep It Brief: Notices should be short and to the point. Avoid unnecessary details.
2. Be Clear: Use simple language to ensure that everyone understands the message.
3. Follow the Format: Stick to the proper format, as marks are often given for correct presentation.
4. Choose a Clear Heading: The heading should immediately tell readers what the notice is about.
5. Passive Voice: Use passive voice for a formal tone. For example, instead of writing, “We are holding a meeting,” write, “A meeting will be held.”
6. Font and Layout: Use a larger font size for the organisation name and title (e.g., 14 points). Use a smaller size (e.g., 12 points) for the body. Ensure the layout is neat and professional.

Notice Writing Template

Here’s a simple template for notice writing:

[Name of the Organisation]

NOTICE

[Date]

[Title of the Notice]

[Body of the Notice]

[Signature]

[DESIGNATION]

Examples of Notice Writing

Let’s look at a few examples to understand how notices are written.

Example 1: School Picnic Announcement

Starlight High School

NOTICE

12/03/2025

Annual School Picnic

The school has planned its annual picnic for students of Classes 6 to 8. The event will take place on 20th March 2025, at the beautiful Greenfield Park. All students are required to be present at the school gate by 8:00 a.m. sharp, as the buses will leave on time. The school will ensure that students are safely returned, and the buses are scheduled to arrive back at the school by 5:00 p.m.

To confirm your child’s participation in the picnic, please fill out and sign the consent form sent by the school. Make sure the signed form is submitted to the class teacher no later than 15th March 2023.Y our cooperation is highly appreciated in helping us organize a memorable day for the students.

[Signature] HEAD TEACHER

Example 2: Lost and Found Notice

Evergreen Public Library

NOTICE

20/07/2025

Lost Wallet

A wallet has been found in the library premises on 19th July 2025. It is black in colour and contains some cash and an ID card. The owner is requested to collect it from the librarian’s desk by providing valid identification.

[Signature] LIBRARIAN

Example 3: Meeting for Sports Day

Pinewood Secondary School

NOTICE

01/08/2025

Sports Day Meeting

All students participating in the Sports Day events are required to attend a meeting on 3rd August 2025 at 1:00 p.m. in the School Auditorium. Attendance is mandatory as important details regarding the event will be discussed.

[Signature] SPORTS COORDINATOR

Step-by-Step Guide to Writing a Notice

Here’s how to write an effective notice:

1. Understand the Purpose: Identify the reason for writing the notice and determine the information you want to share.
2. Follow the Format: Stick to the standard notice format.
3. Write the Name of the Organisation: Place the organisation’s name at the top to show who issued the notice.
4. Add the Date: Include the date to ensure readers know when the notice was issued.
5. Choose a Clear Heading: Write a heading that clearly explains the purpose of the notice.
6. Draft the Body: Provide important details such as the date, time, venue, and any specific instructions.
7. Sign and End: Sign the notice and add the issuer’s designation at the end.

Common Mistakes to Avoid

1. Avoid Adding Unnecessary Details: Stick to the important points to keep the notice clear and easy to understand.
2. Use Formal Language: Write the notice in a polite and professional tone.
3. Follow the Correct Format: Ensure the format is proper to avoid mistakes and confusion.
4. Always Include the Date: Adding the date helps people refer to the notice later if needed.
5. Keep Sentences Short: Use clear sentences or bullet points to make the notice easy to read.

Conclusion

Writing a notice is an easy and effective way to communicate information to a group. By using the proper format and focusing on clarity and conciseness, you can draft professional notices that are easy to understand. With regular practice, you will improve your notice-writing skills.

Practice Exercise

Write notices for these situations:

1. You lead your school’s drama club. Invite students to audition for a play.
2. As the librarian, inform students about an upcoming book fair in the school.
3. Announce a blood donation camp being held in your locality.